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Special Event Application - City Department Services Request

  1. Contact Information

  2. Event Information

  3. Will this event be for a non-profit organization?*

  4. Event Description

    Please provide a detailed description of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides, sanitation provisions or any other pertinent information about the event.

  5. Will admission be charged?*

  6. Will this event be open to the public?*

  7. Special Equipment to be used for proposed event: (List all electrical needs you may require)*

  8. Do you need Portable Toilets?*

  9. Will the event include music of live performances?*

  10. Will film, video, or photography be involved with the production of the event?*

  11. Do you intend to sell food or beverage?*

  12. Do you intend to sell other merchandise?*

  13. Will alcohol be served?*

  14. Proof of Insurance

    INDEMNIFICATION, DEFENSE, HOLD HARMLESS

    Applications must furnish the city with a certificate of insurance in an amount no less than $1 million naming the City of Seaside as an additional insured. The amount of insurance is subject to increase at the discretion of the Finance Director who is the Risk Manager, depending upon the nature of the event. Such insurance must be primary to any city insurance and the city must have at least ten days’ notice of cancellation.

    For final event approval, you will need commercial general liability insurance that names “the City of Seaside, its officers, employees and agents” as an additional insured and any other public entities impacted by this event. Insurance coverage must be maintained for the duration of the event. To determine the amount of insurance coverage necessary, please contact Risk Manager. Please obtain the required insurance.

  15. Permit Holder

    PERMIT HOLDER hereby agrees to protect, defend, indemnify and hold and save harmless CITY, its officers, and employees against any and all liability, claims, judgments, costs and demands, however caused, including those resulting from death or injury to PERMIT HOLDER’S employees and damage to PERMIT HOLDER’S property, arising directly or indirectly out of the obligations or operations herein undertaken by PERMIT HOLDER, including those arising from the passive concurrent negligence of CITY but save and except those which arise out of the active concurrent negligence, sole negligence, or the sole willful misconduct of CITY PERMIT HOLDER will conduct all defense at its sole cost and expense. CITY shall be reimbursed by PERMIT HOLDER for all costs or attorney’s fees incurred by CITY in enforcing this obligation.

  16. Thank You

    Thank you for filling out the Special Event Application. Please click submit and you will be contacted by someone from the City very soon.

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  18. This field is not part of the form submission.